Jul 5, 2019 in Memo

A memorandum, more commonly known as a memo, is a short message or record used for internal communication in a business. Once the primary form of internal written communication, memorandums have declined in use since the introduction of email and other forms of electronic messaging; however, being able to write clear memos certainly can serve you well in writing internal business emails, as they often serve the same purpose.

MEMORANDUM

TO:


FROM:


DATE:


SUBJECT:


The function of this memorandum is to describe the submissions of both parties, a student Judy Jackson and a faculty member Professor Brown, in their dispute.

Judy Jackson’s Submission

Jackson alleged that Professor Brown had unfairly failed her in the course after his refusal to permit her to take a make-up test for the final exam. She had allegedly missed the exam after her instructor Professor Brown changed the examination time. Jackson claims that she was not informed about the schedule changes until she arrived at the examination room. One of the students in the class told Jackson that the exam time had been changed upon the students’ approval. The classmate also informed Jackson that there had been a printed statement announcing the change of the schedule. However, Jackson claims she was not informed about it. Jackson further claims Professor Brown refused to give her a make-up exam without an acceptable written excuse for missing the test. A student adds that a zero grade in the final exam prevented her from passing the course with the least grade.

In addition, Jackson alleges that Professor Brown regularly comes late to class and fails to give meaningful results on papers. She claims that Professor Brown does not follow the university instructors’ guidelines, as is not in his office at the posted official hours. Jackson also stated that she left three voicemail messages to Professor Brown but he only returned only one of them. She concludes that the reason for the conflict is the Professor Brown’s attitude against women, which intimidates her.

The Professor’s Submission

The faculty member Professor Brown asserts in his submission that Judy had been regularly not attending his lectures all through the course. In substantiating his claim, Professor Brown produced the attendance roll for his course. It indicated that Judy was not present in more than ten lectures. Judy had also failed to submit two crucial written assignments, which had been scheduled for submission on her absence days. Despite failing on two assignments, Judy did not consult Professor Brown about her class progress until the final class week. Judy missed out on most of the marks, and also failed to communicate with the professor. Professor provides the calculations that Judy would have received the “F” grade even if she passed the final exam. Since her overall grade had been reduced by the zeros for the two exams she missed, Judy would have failed the course.

Order Memo

Furthermore, Professor Brown submitted a copy of the memo he had earlier distributed regarding the scheduled exam. In the memo, Professor Brown had requested time alteration due to an unavoidable meeting with his doctoral committee. The schedule changes were approved by the students.

Judgment

Professor Brown’s admission seems to be sufficiently supported through his presentation of evidence. Firstly, he has obtained an attendance roster showing that Judy Jackson had missed ten classes. Moreover, she failed to attend two exams; resulting in zero grades. Thus, she would have failed the class even if she passed the final exam. The announcement of the change in the exam schedule had also been done on a day when Judy was absent. Secondly, Jackson did not take reasonable time to ask for a make-up exam as she approached the professor at the last week of the class. Thirdly, Professor Brown gave a supported reason for changing the exam date, though it was against the policy of the college. He did not impose the change of the time on the students, but had consulted them. The students approved the schedule time, and a decision was made public by posting it on the notice board. Finally, the claim by Jackson that Professor Brown has a negative attitude towards women is not substantiated. Also, her allegation that he is rarely found at his office during posted hours is not supported by evidence. Therefore, Jackson’s claims lack any supporting evidence and my argument is in support of Professor Brown’s submission. Judy Jackson should not be allowed to take the make-up final exam.

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