Nov 26, 2020 in Coursework

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Sample Budget Hypothetical State Program

Introduction

A budget is a financial plan comprising of income expenses and savings. A budget is normally created before past spending and debts accrued (Trent, 2006). This is to ensure the distribution is done appropriately. This paper will formulate a sample budget hypothetical state program (U.S. Department of Health & Human Services, 2011). The program is carried out to strengthen health care in school and prevent problems relating to health that develop in youths. The program is based on the health concerns termed as a priority from healthy people in 2010.

ACTIVITY TITLE: Programs to Strengthen Comprehensive School Health and Prevent Health Problems among Youth

Budget Sample

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Type of Expenditure

Projected/ Budgeted Amount in 000 dollars

Actual Amount

Staff

   

Project coordinator

500

520

Education specialist

450

450

Secretary

200

150

Other employees

400

400

Total Staff Expenses:

1,500

1,520

Fringe benefits

   

Project coordinator (25% of the salary)

125

130

Education specialist(25% of the salary)

112.5

112.5

Secretary(25% of the salary)

50

37.5

Total Fringe Benefits:

287.5

280

Traveling

   

In-state Travelling

   

Transport

600

400

2 days per diem x $37/day x 2 people =

500

700

1 nights lodging x $67/night x 2 people =

200

100

Total Instate Expense:

1,300

1,200

Out of state budget

   

1 trip x 1 person @ $800 airfare =

1200

2000

3 days per diem x $45/day x 1 person

700

100

2 nights lodging x $88/night x 1 person

1000

1000

Ground transportation 1 person

200

100

Total Off-State Budget

3,100

3,200

Annual CDC meetings

1000

1200

Equipment

   

Computers

500

500

Computer software

230

230

Audio recorders

200

200

Other equipment

900

900

Total Equipment

1,830

1,830

Supplies

   

General office supplies

200

200

Pamphlets

200

200

Total Supplies

400

400

Total Contractual activities fees

600

1000

Totals Consultancy fees

800

800

Other Expenses

   

Printing

100

80

Telephone

450

600

Postage

200

350

Rent

500

500

Training costs

250

280

Speaker fees

200

150

Substitute teacher fees

50

120

Meals for the team led meetings

250

300

Follow up meeting expenses

300

0

Conference presentations fees

200

0

School/child care

500

250

Investments

1200

1800

Debt repayments

1000

820

Total Other Expenses

5200

5250

Total Expenditures

16,017.5

16,680

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Source: (Dube, 2009)

Notes

An option of the fringe benefits was provided. According to the requirements, if the fringe benefits for the employees were not calculated from the salaries they earned, the following breakdown was to be adopted.

Project Coordinator, education specialist, and secretary

Retirement 5% of salary =

FICA 7.65% of salary

Insurance

Workmans Compensation, etc. =

Total

However, during the formulating of the budget, the percentage of the salary option was used. Each employee apart from the other casual was paid a benefit of 25 percent of the salary (Sample Proposal).

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The part of traveling was categorized according to the place of travel. Estimation was made based on the schedule of the project coordinator and other senior coordinators. Instate traveling was cheaper compared to the out of state traveling. Any traveling of persons other than the employees was included in the subject category. These include consultants, contractual parties, speakers, review committees, etc. The annual CDC meetings would be attended by the project coordinator. Any travel and accommodation relating to this meeting were reflected in the CDC Meetings category (Sample Proposal).

It was provided that items could be termed as equipment if they cost above 500 dollars. However, the software and the audio recorders were anticipated to accrue in the years. Various computer software could be bought in the future. This allowed for recording as per the annual expense. Some of the general office supplies included pens, pencils papers, and books. All the training materials were also included in this category, such as pamphlets and handouts. The cost was adjusted to reflect in the pamphlet category (Sample Proposal).

It was required that approval from CDC was made before any cooperative agreements. The services of the contracting party were to be audited before the actual cost was determined. The recording of the contract was to be done as follows: Name of the contractor/s, the method through which the contractor was chosen, the length of the contract period, the scope of the work to be done by the contractor, and the criteria for measuring accountability relating to the contractor. The same case was to be applied for the consultancy part. Written approval was to be made before the offering of the consultant services. The name of the consultant, organization affiliation, the nature of services to be offered, the relevance of the project service, the number of days, a consultation will be done, and expected rate of compensation, including traveling and accommodation are to be mentioned in the agreement. All other expenditures were to be included in the other expenses (Sample Proposal).

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Source of Funds

This is a program created by the Federal or State Government. The government has the obligation to fund the entire program. The sources of funding come from various government revenue sources, for instance, taxes, treasury bills, fees, and government investments (Houghton, 2009).

Conclusion

The program is undertaken to help reduce the health problems developing in youths was and is a government-funded program. This paper has formulated the budget for running the program on an annual basis. Included in the budget is every expense that is anticipated to be incurred during the financial year. The budget is not inclusive of the sources of income or cash for meeting the expenditures. This is because the government will need to allocate the money required for running the project.

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